Swan Valley Inter-Agency Committee

Minutes of Meeting April 28, 2009 4:00 pm

Swan Valley School Division - Lower Level

Attending:

Tammy Chief Swan Valley Employment & Training Project

Lorri-Ann Munro SUCCEED Program

Cathy Haggerty Swan Valley Crisis Centre

Deborah Burnside Student Services, SVSD

Brenda Fisher ACL

Sharon Glasscock Better Beginnings

Marv Copeland Focus on Employment

Nick Dutchyshen Member at large

Jo-Anne Saunders Swan River Adult Education Inc

Cindy Tucker Service Canada

Kathy Highmoor Swan Valley Ministerial Association

Marv Fried CMHA

Riel Langlois Friendship Centre

1. Call Meeting to Order

1.1 The meeting was called to order, and members and guests welcomed by Co-Chair, Nick Dutchyshen.

Attendees were requested to sign the attendance sheet and roundtable introductions were made.

2. Adoption of Agenda

2.1 MOTION by Marv Fried, seconded by Lorri-Ann Munro to adopt the agenda as presented. CARRIED.

3. Adoption of Minutes

3.1 MOTION by Brenda Fisher, seconded by Jo-Anne Saunders, to adopt the minutes of the March 10, 2009 meeting as circulated. CARRIED

3.2 Discussion about including the sub-committee reports with the minutes on the web site. It was agreed by all to include them.

4. Treasurer’s Report

4.1 The Treasurer's report was presented by Marv Copeland. Current bank balance

is: $597.20.

- $100.00 of this balance are funds belonging to the Addictions Awareness committee, so actual I/A cash assets are $497.20.

- Marv requested 3 members volunteer to audit the financial statements. The

volunteers were Tammy Chief, Jo-Anne Saunders and Bob Lewis (Bob

volunteered by Marv Fried.)

- Marv reported that we have received confirmation of receipt of our grant

application to MCSC. They require a copy of our audited financial statements to

proceed.

- Marv reminded members of the voluntary membership dues, and advised that

receipts can be issued if requested for amounts over $25.00 – membership fees are payable per fiscal year (April 1^st to March 31^st). – registration forms were past around, and a downloadable version is available on the web site.

- MOTION by Marv Fried, seconded by Tammy Chief, to accept the Treasurer's report as presented. CARRIED

5. Sub-Committee Reports

5.1 SUCCEED - Lori Ann Munro

- Written report attached

5.2 CESA - Marv Fried

- Verbal report given

5.3 FASD - Donna-Jean Slack (Marv Copeland reported)

- Written report attached

- Rough draft of brochure was circulated

- Next Meeting May 19^th.

5.4 Better Beginnings

- Written report attached

5.5 Homelessness Initiative (Echo II Project) - Marv Fried

- Verbal report given

5.6 Triple "P" Parenting - Deborah Burnside

- Report attached

5.7 High Risk Youth Steering Committee - Carol Hunter

- Verbal report given by Lorri-Ann Munro.

6. Old Business

6.1 Web Site Management: – after some discussion it was agreed that the offer from Riel Langlois, to be Webmaster of our website, be accepted, and that Riel use his own common sense and judgment in adding member information to the web site.

- MOTION by Marv Copeland, seconded by Cathy Haggerty that Riel Langlois be the authorized Web Master of our web site. CARRIED.

6.2 Community Awareness: – after some discussion on possible parade float ideas, an idea that we use umbrellas as our theme….all of the members represented under the umbrella of the Inter-Agency – each member who wants to participate would be responsible for the cost of their umbrella and logo, and provide a person to carry it. the idea seemed quite popular. Lorri-Ann Munro will do up a sample board and bring to the AGM

6.3 Annual General Meeting: Report by Lorri-Ann Munro

- AGM will start at 10:00 am on Friday, May 22, 2009 at the Legion Hall

- luncheon open to public begins at 11:00 am – cost of $5.00 per person

- proceeds from lunch go to the food bank

- Deanna Chartrand has tickets for each agency to sell.

- display tables for member agencies - $20.00 each (includes 2 lunch tickets)

- Ursula Taylor will be there, and have a “Rainbow Auction”

- sale of display tables will hopefully cover the cost of the hall rental

- SUCCEED students will look after room set up and cleaning up

- from 2 pm to 3:30 pm we will have an Inter-Agency Open House with entertainment.

- Jack Dyck will MC the open house

- the hall will be open at 9:30 am for table and display set up.

- information poster attached.

7. New Business

7.1 Marv Fried reminded the group of the CMHA pancake breakfast on May 5^th. Had tickets for sale – also provided posters and CMHA newsletters.

There being no further business - MOTION to adjourn by Kathy Highmoor - seconded by Cathy Haggerty - CARRIED

Swan Valley Inter-Agency Inc. Executive Body

Nick Dutchyshen – Co-Chairperson (Signing Authority)(Member-at-Large)

Sharon Glasscock – Co-Chairperson (Signing Authority), Coordinator for the Better Beginnings Committee (representing Better Beginnings)

Marv Copeland – Secretary/Treasurer (Signing Authority)(representing Focus on Employment)

Jack Dyck – Past-Chair 1998 – 2004, (Signing Authority) Founding Inter-Agency member (representing Employment Manitoba)

Carol Hunter – (Signing Authority) Chair of the High Risk Youth Committee (representing Community Youth Correction Services)

Donna-Jean Slack – Co-Chair of Swan Valley Committee for FASD (representing Family Services and Housing)

Deborah Burnside - Chair of Triple P Parenting Committee

Marvin Fried – Chairperson of Swan Valley Committee for the Elimination of Sexual Abuse (representing Canadian Mental Health Association)